Stay on top of every risk, without adding to anyone’s week.

Ask Arvoe takes on the upkeep of your policies, risks and AI tools, and gives advice grounded in your school’s own records. Your team approves each change and spends more of its week on students.

Book a demo See inside Arvoe

The regulator visits next month. Grace needs to know: does the child protection policy actually line up with the school’s risks and controls?

Inside Arvoe.

From staff questions to Board reporting, see how Arvoe helps with the jobs that fill your team’s week.

Slide 1 of 5: Know what’s working, and what isn’t.

Know what’s working, and what isn’t.

See each policy’s risks, and the things you do to manage them (your controls)

Spot the gaps before a parent or a registration review does

Business Manager

Home › Business Context › Policy LibraryPOL-002 Child Safe Policy

OverviewActionsRelationshipsHistory

Details

Version5

OwnerPrincipal

Next reviewMarch 2027

Your records stay up to date, without the busywork.

Ask Arvoe finds what’s missing and drafts the fix

Nothing changes until you approve it, and every change is recorded

Risk and Compliance Manager

Home › Ask ArvoeChild Safe Policy review

Review POL-002 Child Safe Policy. Where are we missing controls?

Loaded recordSearched recordsChecked for gapsCreated record

POL-002 covers three risks. Two have controls in place. One has none:

RSK-018Online grooming through school platformsNo controls linked

CTRL-012Volunteer screening checksPartially Effectiveon RSK-011

I’ve drafted two controls for RSK-018. Here’s the first to confirm.

CTRL-021 Monitoring of school messaging and learning platforms created · Proposed

Here’s the second.

CTRL-022 Staff guidance on online communication with students created · Proposed

RSK-018 now has two proposed controls. Rate how well they work once they’re in place.

Recorded in History · confirmed by the Risk and Compliance Manager

Quick ActionsShow RSK-018Review CTRL-012

Advice whenever a decision comes up.

Answers from your school’s records, with the sources shown

The same answers inside Microsoft Copilot or Claude

Deputy PrincipalSame question, in Microsoft Copilot

Home › Ask ArvoeYear 9 Canberra trip

We’re taking Year 9 to Canberra in Term 4. What applies, and what should I check first?

Searched recordsLoaded record

Your Excursions and Off-site Activities policy (POL-004) applies, with one risk already in your register: RSK-006 Student supervision off site. Check these first:

Confirm supervision ratios for an overnight trip.CTRL-014 Supervision ratios is rated Effective

Share medical plans with every supervising teacher.CTRL-015 Medical plans shared is rated Partially Effective

Complete the trip risk assessment before bookings.Required by POL-004, section 5

Sources · 4

POL-004Excursions and Off-site ActivitiesRSK-006Student supervision off siteCTRL-014Supervision ratiosCTRL-015Medical plans shared

Copilot

We’re taking Year 9 to Canberra in Term 4. What applies, and what should I check first?

Using Arvoe

Your Excursions and Off-site Activities policy (POL-004) applies, with one risk already in your register: RSK-006 Student supervision off site. Check these first:

Confirm supervision ratios for an overnight trip. CTRL-014 Supervision ratios is rated Effective.
Share medical plans with every supervising teacher. CTRL-015 Medical plans shared is rated Partially Effective.
Complete the trip risk assessment before bookings. Required by POL-004, section 5.

From Arvoe · 4 sourcesPOL-004 Excursions and Off-site Activities · RSK-006 Student supervision off site · CTRL-014 Supervision ratios · CTRL-015 Medical plans shared

Board and committee reports in minutes.

Drafted from your records, ready to download as a Word document

No more days pulling figures together, or paying someone else to

Business Manager

Home › Ask ArvoeTerm 4 committee report

Draft the Term 4 risk report for the Risk and Audit Committee.

Searched recordsLoaded change history

Here’s a draft from your records. The headline figures:

Controls rated effective

14 of 19

Policies reviewed on time

18 of 21

Risks rated high after controls

Actions closed since Term 3

Term 4 risk report · Risk and Audit CommitteeDraft

Download .docx

1. Summary

2. Risks rated high after controls

3. Controls needing attention

4. Policy reviews

5. Actions

Drafted by Ask Arvoe from your records. Check before sending.

Term 4 risk report.docx downloaded

Make the most of AI, safely.

Staff add a new tool just by asking Ask Arvoe

Everyone can see what’s approved and what’s still being checked

For expert help: The AI Governance Program →

Head of Science

Home › Ask ArvoeNew AI tool

I’d like to add LabSense Simulations for Year 10 science practicals.

Skill · Add an AI toolSearched records

LabSense isn’t in your register yet. Two quick questions: does it use any student information, and who will see it?

No student data. Teachers run it on the classroom screen.

Created record

Thanks. Here’s the record to confirm.

AIT-006 LabSense Simulations added · Proposed

Quick ActionsOpen the AI Tools Register

Home › AI Governance › AI Tools RegisterAI Tools Register

Create AI Tool

AI Tool	Student data	Governance tier	Decision role	Approval status	Owner
LabSense Simulations	No Data	Minimal	Productivity	Proposed	Head of Science
Microsoft 365 Copilot	Staff Contact	Elevated	Advisory	Approved with Conditions	ICT Manager
Lumen Writing Helper	Student Academic	Elevated	Evaluative	Approved	Head of English
BrightMaths Tutor	Student Names / IDsStudent Academic	High	Evaluative	Approved with Conditions	Head of Maths
ClassMatch Placement	Student AcademicStudent Behavioural	High	Determinative	Approved with Conditions	Deputy Principal

Showing 1–5 of 5 AI tools

Everything your school looks after, in one place.

Every risk area sits in the same records, so Ask Arvoe can help with all of them.

What’s changing · 10 December · Children’s Online Privacy Code →

What applies to the Year 9 Canberra trip?

Ask Arvoe answers from your school’s records, and shows where each answer came from.

Up and running from what you already have.

Bring your policies, a risk spreadsheet or both. Ask Arvoe builds your register from them, and onboarding takes two weeks.

See packages →

Questions about the platform

How is this different from using Microsoft Copilot?

Copilot is good at general questions, but it doesn’t know your school. Arvoe holds your school’s records (your policies, risks, controls, owners and AI tools) and the steps your school follows, like how a new tool gets assessed and who approves a change. That’s the context AI needs to give advice that fits your school. Connect Arvoe to Copilot, and Copilot can use it too.

Can staff use Arvoe inside Microsoft Copilot or Claude?

Yes. Arvoe connects to Microsoft Copilot, Claude and other AI assistants that accept a custom connection. It’s set up once, and each person signs in as themselves.

Can Ask Arvoe show someone something they shouldn’t see?

No. Access works like any other school system. Each person’s role sets what they can see and change, and Ask Arvoe follows it every time, whether they’re in Arvoe, Copilot or Claude. A teacher can ask what a policy says without seeing the risk register. Every change is recorded, with who approved it.

Bring us a decision coming up this term.

We’ll work through it in Arvoe with you, using a sample school, and show where your school could start.

Book a demo